Privacy Considerations When Using Zoom | Office of Ethics – Prerequisites for accessing and downloading Zoom recordings

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In the navigation panel, click Dashboard. At the top of the Dashboard screen, click Meetings. (Optional) Click Past Meetings to access. Click the Show charged call logs only check box to See the Sum value located in the bottom-right.
 
 

 

– How to Check Who Attended a Zoom Meeting

 

If you want to know how to find them, and maybe even how to delete them, then all you have to do is follow our tutorials below. And there you have it! Three different methods for finding your Zoom history of meetings and deleting it if you want to. Free account holders don’t have access to the Zoom API. If you run a lot of meetings—for example, with clients—but don’t have an assistant, you might want to connect your scheduling app, Zoom, and your calendar. Whenever someone books an appointment in a scheduling app, for example, Zapier can automatically create a new Zoom meeting and add it to whatever app you use for your personal calendar.

Here are some pre-built Zaps to power this workflow, but you can create a Zap with whatever apps you use. To make this automation even more powerful, you can add a step that shares the meeting details with your team via a chat app like Slack. We use this automation all the time here at Zapier—any time a new team meeting in Zoom kicks off, the Zoom link gets posted to the appropriate channel in Slack automatically.

For weekly meetings, monthly check-ins, and other regularly-scheduled calls, Zoom lets you create a recurring meeting. There are two benefits to using this setting. First, it lets you lock in all the call settings you want once and have them be in place every time you meet.

Second, recurring calls use the same join URL each time, so you never have to send a fresh one to attendees. Additionally, if you meet with the same group regularly but not on a regular schedule, you can choose an option called No Fixed Time, which lets you use the same settings and meeting ID over and over with the same group, no matter when you get together. This option is popular with educational groups who use Zoom as their virtual classroom. How you do this will depend on which platform you’re using, but you can refer to Zoom’s documentation for setting up your recurring meeting.

Fair warning that for any recurring meeting, you cannot schedule it with your Personal Meeting ID also called PMI in Zoom; it’s a virtual private meeting space for you, and the link never changes. Also, know that all recurring meeting IDs expire after one year, so you’ll have to generate a new one then. Say you’re using Zoom to hold a mandatory event, like a university lecture or a safety training session.

You probably want to know who attends. You can get that information from a report once the meeting is finished. Look for Usage Reports, and then click Meeting to find the meeting you want, select the report type and date range, and generate the report. Requirements: To generate an attendee list, you need to be the 1 the host of the meeting, 2 in a role with Usage Reports enabled, or 3 an account administrator or owner. In addition to getting an attendance sheet, you can also gather information from meeting attendees about themselves before they join the call.

For example, you might want to require that attendees provide their name, company affiliation, or industry. To collect this information, first you need to require Registration, an option found in the My Meetings tab of the Zoom web app.

Then, you can set up a form that attendees must fill out before they can join the meeting. For the registration form, Zoom provides standard fields, such as name and company affiliation, that you add using checkboxes. To add new questions or fields, jump over to the tab called Custom Questions. If you’re using Zoom to run a digital event like a webinar, however, you might want to let attendees register via a form on your website or an event management app.

Automation is a great way to make sure that everyone who signs up for your webinar is then registered in Zoom. These pre-built Zaps are perfect for getting started:. You can make this automation even more powerful by making sure that any registrant information you collect is also added to your CRM or email marketing tool, so you can follow up more easily.

Requirements: To require attendee information in Zoom, the host must have a Pro account. We recommend that you “opt out” of Zoom’s use of such advertising cookies, which collect information about you and your use of Zoom’s site for advertising purposes. To opt out of advertising cookies, click on the “more info” option when you sign in to your Zoom account and are prompted to accept Zoom’s cookies. You can opt out of Advertising cookies by unselecting that option.

Despite these protections, users should use common sense and avoid sharing more information when necessary when using Zoom, especially when discussing confidential matters.

Additionally, as a user of Zoom, if you give Zoom access to any files or programs you need to manage cookies through your browser settings in the way you do with other applications.

Skip to main content. Privacy Considerations When Using Zoom. This guidance applies to administrative meetings; guidelines for use of Zoom for instruction can be viewed here A. This document provides basic guidance on how to protect your privacy and the privacy of others when using Zoom Click on the hyperlinks throughout this document for quick access to important use instructions.

Managers should avoid requiring staff to use Zoom meeting settings that leave staff living areas visible. Select only appropriate virtual backgrounds. Zoom Community. Supporting a Hybrid-friendly Work Environment Explore products and tools for seamless collaboration across office and home working spaces.

Download Zoom Client Keep your Zoom client up to date to access the latest features. Download Center. Zoom Virtual Backgrounds Download hi-res images and animations to elevate your next Zoom meeting. Browse Backgrounds. Register Now. Turn on suggestions.

Sign in to your Zoom account. Or use the checkboxes to select multiple reports. The poll report shows a basic breakdown of the results for each question. You can see who voted for each option by downloading a full report.

 
 

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