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FAQ: Fail to join a Zoom meeting. Saying that this meeting ID is not valid. | OCIO – Daily Meetings

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Note, that while students aren’t on camera, cloud recordings will capture public chat not private chats and auto-generated transcripts that feature students, so these recordings cannot be reused in future quarters without taking additional steps.

When a Zoom meeting is recorded, your students will see a consent to be recorded message. The location of your recordings depends on how the meeting was scheduled. Cloud recordings are usually available within a few hours of the end of the Zoom meeting in the following locations:.

The recordings section of the Zoom web portal allows you to and Panopto Course Videos both allows you to delete, edit, view manage recordings and chat not private chat , manage availability and allow download, but Panopto Course Videos is managable by the entire course staff, not just the scheduler.

Students will consent to a quarterly download agreement before being able to access Panopto or Zoom so should you want to make recordings downloadable, you may but we recommend you enable downloads in Panopto. You can find a list of participants and their email in the Zoom web portal under Reports , if you scroll to the far right of your meeting, and click the number of participants.

Mini-explanation: You can present a slide presentation to further explain a topic that was only touched upon in class or if several students ask the same question. Sessions can be recorded and shared for later viewing. Zoom meetings accommodate up to concurrent attendees so you can host online review sessions leading up to a midterm or exam or an entire lecture.

Before starting the review session, we advise muting all remote students and asking a TA to monitor questions in chat. You can also create private breakout rooms for smaller group discussion. Be sure to record the session and share it for students to view later. Stanford University link is external. Use Zoom to support your course. On this page: 1. Determine where to schedule your Zoom Meeting from 2.

Change your Zoom settings 3. Decide if you need help during your meeting 4. We take your feedback very seriously. Search Go. Canvas Login. Technical Support. Home Academic Technologies Zoom. Allows for high-quality recordings of meetings and downloading of those recordings as MP4 files A full-featured app for iOS and Android.

How to Access Zoom. Students Basic Accounts: Up to participants Limited to 40 minute meetings When three or more participants join Unlimited amount of meetings Record to local machine Students that need to meet longer than 40 minutes, they can fill out the UA system account request form.

Zoom Downloads. Download Zoom. Search Zoom Knowledgebase. Zoom FAQ. Host: The user that scheduled the meeting. They have full permissions to manage the meeting. There can only be one host of a meeting. Co-hosts: Shares most of the controls that hosts have, allowing the co-host to manage the administrative side of the meeting, such as managing attendees.

The host must assign a co-host during the meeting. Co-hosts cannot start a meeting. If a host needs someone else to start the meeting, they can assign an alternative host. Alternative hosts: Shares the same controls as co-hosts, but can also start the meeting. Hosts can assign alternative hosts when they schedule a meeting. Think of webinars like a virtual lecture hall or auditorium. Webinars are ideal for large audiences or events that are open to the public.

Typically, webinar attendees do not interact with one another. Though Zoom provides options for you to get more social with your attendees, your average webinar has one or a few people speaking to an audience. UAB eLearning offers various levels of support that range from simply providing you the webinar license for you to use to hosting your event virtually and providing training, technical support, and instructional design services.

Fill out our Virtual Event Support form and one of our team members will reach out to discuss all of our service options. Go to uab. Type in your BlazerID and Password if prompted. If asked, click “Switch to the New Account” option. Click the “Confirm your email address” button when prompted. An email will be sent to your UAB email address from no-reply zoom. It may take a few minutes. Click the “Switch to the new account button” found in the email.

Click the “I Acknowledge and Switch” button, when prompted. Reattempt to access the Zoom tab in Canvas. Type in BlazerID and Password if prompted. Once that process is complete, attempt to access Zoom inside Canvas again. If you would like to turn off this automatic email notification, follow these directions. Log in to uab. Click Settings , then click Email Notification. You can schedule a Zoom meeting through various methods: Zoom tab in Canvas: If you are scheduling a meeting for your students to attend.

The best method is to schedule the meeting within Canvas using the Zoom tab in your course. The meeting will be available to your students automatically and does not require you to send any invitations out. Use our Instructor Guide to Canvas to learn more.

Zoom website uab. When your meeting is saved, you will be presented several methods of inviting users to that meeting including calendar invitations, a join link, or a full invitation. Zoom App: Meetings can be scheduled in the Zoom application on your computer or mobile phone. Use our Zoom app guide to learn more.

Extensions: Meetings can be scheduled using one of the various extensions available for Outlook, Chrome, or FireFox. Download extensions. Access one of the above methods and click Schedule a Meeting. Check Recurring Meeting. Edit the recurrence. This includes the number of times the meeting occurs and how often it occurs.

Note: Recurring meetings can have a maximum of 50 occurrences. If you need more than 50 occurrences, you can use the No Fixed Time option. If registration is required and the meeting is recurring, specify one of the following options: Attendees register once and can attend any of the occurrences: Registrants can attend all of the occurrences.

All dates and times of the meeting will be listed and the registrant will be registered for all occurrences. Attendees need to register for each occurrence to attend: Registrants need to register separately for each occurrence to attend. They can only choose one date and time on the registrant page.

Attendees register once and can choose one or more occurrences to attend: Registrants register once and can choose one or more occurrences to attend.

They will need to select which dates and times they would like to attend and they will only be registered for those occurrences. They can choose multiple options. Click Save. Finish selecting the meeting options and click Schedule. Option 2 – Schedule outside of Canvas and paste the Join information in the Canvas course You can schedule one meeting outside of Canvas at uab. Option 3 – Schedule one of the meetings in one of the Canvas Shells and provide other courses join information You can schedule the Zoom meeting in one of your Canvas courses and then grab the join link or full invitation from that meeting and place that information in the other Canvas courses on a page, syllabus, announcement, etc.

Option 4 — Consider Cross-listing Courses If you have several Canvas course shells for a course that meets at the same time, one option is to consider cross-listing your Canvas course shells into 1 course shell, especially if each group of students complete the same work but just have different due dates. You can also use registration to collect information before a meeting begins and be able to send event reminders and follow up emails To require registration: Choose a method to access Zoom and Click Schedule a Meeting.

Click the box beside Registration. If you are in Canvas, you will need to save the meeting and login to uab. If you are already in uab. When Join Before Host is on, the host can join the meeting without being logged in.

If you are the host, but do not have host controls such as recording, leave the meeting and login in the Zoom application. Start the meeting again from your Meetings list. If one meeting is running and someone tries to start a second meeting with join before host on scheduled by the same host: If started by a Zoom Room, the second meeting will start and close the first meeting without warning.

If started by the host, they will have the option to close the first meeting and start the second. If started by a participant, they will receive a message that the host has another meeting in progress. If Waiting Room is turned on in your meeting settings, Join Before Host will not work for your meetings.

If you would like the meeting to be recorded without the host attending, you will need to turn on Automatic Cloud recording for the meeting. Requirements of Alternative Host Both the host and alternative host have to have Pro Licenses cannot add students as alternative hosts. Must use uab. All attendees automatically have this ability. If you want allow the meeting to be started without you, you can edit your scheduled meeting to allow join before host.

Note: Anyone who click the join link will start the meeting. Option 1: Scheduling Privileges Users can give other individuals permissions to schedule meetings for them. Prerequisites You and the person you want to schedule meetings for have to be on the same account UA system and UAB eLearning are different accounts.

You and the assigned scheduler must be assigned as Licensed pro account, not basic. Set up Instructions The user that wants to give the permission for someone to schedule for them should follow these instructions: Sign in to the Zoom web portal. Enter one or more email addresses in the window, separated with a comma. Click Assign. Option 2: Alternative Host You can also put someone as alternative host for your meeting.

Option 3: Enable Join before Host This allows anyone who has the join link to start the meeting. Please note that meetings can only be imported into 1 Canvas course. Locate the scheduled Zoom meeting and copy the Meeting ID. Go to desired Canvas course and click the Zoom tab in the course navigation.

Click the 3 dots at the top right and select Import Meeting. Paste or type in the meeting ID of the meeting you want to be available to this course. Students in this course can then access and join the meeting from Canvas. Save the meeting. Students can unmute their microphone and ask questions during a meeting Students can type their question in the Chat box. Items typed in chat are seen by the host and all attendees by default Students can respond using non-verbal communication yes, no, thumbs up, thumbs down, hand wave, etc.

Students can also annotate on a white board or shared screen. Option 1 Breakout Rooms can be created once in a meeting.

Option 2 advanced Zoom also has the ability to pre-assign breakout rooms before a Zoom meeting begins though this feature only exist outside of Canvas. Schedule meeting at uab.

Tell your students they will be asked to sign in when joining your meeting this is the only way it will know who they are and what room to put them in.

Here is a guide on how to sign-in to Zoom on phone or computer when joining a meeting. Select Virtual Background. Check I have a green screen if you have a physical green screen set up. You can then click on your video to select the correct color for the green screen. If prompted, click Download to download the package for virtual background without a green screen. Click Choose a virtual background Notes: Ensure that you are using a solid background color for best performance.

After you select an option, that virtual background will display during your meetings. To disable Virtual Background, choose the option None. Option 2 Instructors can also have students email you or book a time with you in some other format Microsoft bookings , excel sheet sign up, Canvas Calendar appointment groups and have one-on-one meetings with students through Zoom. The host and attendee can screen share by clicking the Share Screen icon.

The host does not need to grant screen share access for another participant to share their screen. Read more: 20 Zoom video chat tips, tricks and hidden features. Privacy experts previously expressed concerns about Zoom in , when the video-conferencing software experienced both a webcam hacking scandal , and a bug that allowed people to potentially join video meetings they hadn’t been invited to , if those meetings weren’t protected with a password.

The issues were exacerbated by Zoom’s widespread adoption at the start of the pandemic, but this was just the latest chapter in the software’s rocky security history. It prompted Zoom CEO Eric Yuan to respond to concerns in April , freezing feature updates to address security issues over a day update rollout. Zoom saw explosive growth at the time, increasing its ranks from 2, to 6, employees from February to December By the end of Zoom’s hiring boom, the software had become the first video communications client to attain Common Criteria certification, an international cybersecurity standard awarded after rigorous analysis.

Though Zoom has added these and other security features like end-to-end encryption , there are still a few things you should watch out for to keep your chats as private as possible. For paid subscribers, Zoom’s cloud recording feature can either be a life-saver or a catastrophic faux pas waiting to happen.

If the feature is enabled on the account, a host can record the meeting along with its text transcription and a text file of any active chats in that meeting, and save it to the cloud where it can later be accessed by other authorized users at your company, including people who may have never attended the meeting in question.

Zoom does allow a narrowing of the audience here, however. Administrators can limit the recording’s accessibility to only certain preapproved IP addresses, even if the recording has already been shared. Participants can also see when a meeting is being recorded. In the spring of , Zoom rolled out two privacy improvements aimed at making users more aware of whether a meeting is being recorded.

During a meeting, you can now look at the bottom of your in-app chat window near the text field where — if the meeting is being recorded — you’ll see the message “Recording On. Zoom also introduced a digital stop sign to alert people to bigger potential privacy exposures, in the form of a pop-up notification. When entering a meeting that is being recorded or streamed live, a window will appear informing you of the meetings status and you’ll first be required to consent to being recorded before you can proceed.

Regardless of the account owner’s settings, the notices are displayed to all guests that join a meeting or live streaming session outside the account’s organization.

 
 

 

Zoom meeting codes live right now – none: –

 
Meetings and webinars can require passcodes for an added layer of security. passcodes. When a Zoom Room joins a scheduled meeting on its meeting list, users are not required to manually enter the meeting passcode.

 
 

Zoom meeting codes live right now – none:

 
 

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