– Problem: Meeting Owner Cannot Have Concurrent Meetings in Zoom | [email protected]
If you need one, click the instructions for scheduling outside of Canvas and follow steps Note that fees may apply, depending on where students are calling in from. For students to see Zoom sessions in your Canvas course, you must either schedule sessions in Canvas or import them , if you schedule them outside of Canvas. To import sessions, go to the Zoom area of your Canvas course, click the 3 vertical dots next to the schedule button, and select “Import meeting”.
You will need to have the meeting IDs for any sessions you want to import; these IDs can be found on the Meetings page of the Zoom web portal. You can enable a chime to play when students enter the session and disable the chime once your session has started.
Consider leaving the ” Allow participants to rename themselves ” setting on. Keeping this option on empowers students to set their preferred name as well as include their pronouns, if they like.
Prepare for your lecture session Find a private, quiet, well-lit room to avoid interruptions or distractions. Wear plain and neutral-coloured clothing. Clothes with strong detailing such as plaid shirts can create distortions in the video and remove visual detail from your face. Use an external microphone one that you plug into your computer to help improve the audio quality of your presentation.
Ideally, use headphones with a built-in microphone. Avoid pointing your camera directly at a light source or you will likely appear silhouetted. Instead, sit with the light shining on you directly or at an angle. Make sure there is nothing behind you that will be distracting or revealing for students to see, or use the Zoom blurred background feature , which blurs your background on supported devices. Test your audio and video beforehand. Also ask students to go to zoom. Get someone e.
You can also learn the differences between host and co-host roles , if you’re not sure who can do what actions in Zoom. Help your students feel prepared too. Share UBC’s Zoom student guide with them and ensure they understand their options for participation. Share your online etiquette and expectations of students during lectures. This information should include setting basic communication protocol, e.
Keep in mind that some students may have bandwidth limitations. You may need to rely less on high-bandwidth tools such as screen-sharing and provide lecture materials ahead of time instead of providing them for download during lecture. Run a real-time lecture with Zoom To include real-time closed captioning of your audio, first ensure the option is enabled for your account: Go to ubc. Scroll to the “In Meeting Advanced ” settings, make sure the “Closed captioning” toggle is on blue and the first two checkboxes are checked.
Access your scheduled session: If you scheduled using Canvas, log in to your Canvas course, and click Zoom in the Course Navigation. Click the Meetings icon at the top. Click Start for the session. You will be prompted to join immediately or test your speaker and microphone first.
When you are ready, join. If you are using Zoom’s closed-captioning tool, click the Live Transcript icon at the bottom of the screen, and select Enable Auto-transcription under “Live Transcription”. During the lecture, you can share your video and audio using the menu at the bottom of the screen. Controlling participation : Click the Participants icon to manage participants, including removing them, renaming them, muting their microphones, and stopping their shared video.
Chatting : Click the Chat icon to open the text chat panel. In the To: drop-down menu, choose whether to write to all meeting attendees or to individuals. Use the 3 dots in the panel to prevent or limit participants from chatting e. Screen sharing : Click the Share Screen icon to share your whole desktop or specific windows and applications.
To play a video, click the Share sound and Optimize for video clip checkboxes. Polling : Click the Polls icon to create and launch questions for your students to answer live during the session.
Breakout rooms : Click the Breakout Rooms icon to assign students to rooms for participating in smaller group discussions. This icon is visible to hosts and co-hosts of the session. To start recording, click the Record icon at the bottom of the screen. Choose whether you want to record the session on your computer or to the Zoom cloud to store it online. To pause the recording, click the pause icon on the bottom of the screen.
To stop the recording, click the stop icon. For cloud recordings, a pop-up will ask if you want to stop recording. Click Stop Recording. To end the session, click End at the bottom right of the screen. This button will give you options for ending the session.
If you recorded the session, you can access the recording depending on where you chose to record it: For cloud recordings : You will receive an email notification when the cloud recording is ready, with a shareable link and password that you can send to students.
For cloud recordings of meetings scheduled through Canvas : Log in to your Canvas course, and click Zoom in the Course Navigation.
Click the Cloud Recordings tab to view recordings. Move the publish toggle to on blue for any recording to let students also see it. For local recordings : When you end the session, Zoom will convert the recording and then open the folder it is stored in on your computer. Download your Zoom cloud recordings, especially if you intend to edit the video or reuse the recording in the future. Steps for downloading are provided in the download section below.
Tips If you use Zoom’s built-in closed-captioning tool, the transcript will download automatically to your computer as a text file when you end the session, in a folder created for the session.
This tool works similar to the built-in Zoom tool, but requires you to keep the tool open in a separate browser tab or window throughout your lecture. Zoom sessions do not require nor benefit from using a VPN. If you experience lag time when hosting, try turning off your video momentarily, if you can.
If there is disruptive participant behaviour, you can stop all participant activity. This action will lock the meeting and stop all participants from using video, audio, and screen-sharing. Ask students to mute their microphones unless they are asking questions or responding. Muting reduces interruptions, echoes, and background noise.
This action mutes all current and new meeting participants, except for the host. Utilize your options for increasing interactivity: Invite collaboration with the whiteboard or annotating feature for documents you show with screen-sharing. Ask students to respond using reactions or chat, or use the polling feature to get opinions or check student understanding of the topic.
Divide the class into smaller groups for discussions using breakout rooms. Highlight parts of your screen while sharing by using the spotlight tools e. Use the spotlight tool to turn your cursor into a laser pointer when presenting to direct attention to what you want to focus on.
Use the vanishing pen to temporarily highlight information. Markings will vanish automatically after a few seconds. When presenting slides, you can enable slide control to give other participants control of the slide progression e.
Once enabled, student presenters can also give slide control to their peers. Learn the differences between host and co-host roles , if you’re not sure who can do what actions in Zoom. Understand local recording in Zoom , if you plan to record your lectures to store on your device. If you don’t plan to share recordings outside the course or in a different term of the same course, students do not need to sign consent forms before recording.
However, if you plan to share recordings outside the course or in a different term of the same course, you do need to obtain consent first. Contact us at the LT Hub for more information. Record an in-person lecture with Zoom You can use a Zoom session to record an in-person lecture using your webcam, audio, and presentation slides—whether or not any students will be attending the lecture online. Schedule a Zoom meeting in Canvas, following the steps for scheduling a real-time lecture in this guide.
Before your class starts, connect your laptop to your classroom projector, set your display to mirror your screen, and open your slides. Once you’ve started your Zoom session, start recording by clicking the Record icon at the bottom of the screen. Choose to record the session to the Zoom cloud to store it online. If you do not see the record option, you may need to click More first. At any time in the session, you can pause the recording by clicking the pause icon at the bottom of the screen.
Share your presentation slides in the Zoom recording by clicking the Share Screen icon at the bottom of the screen and selecting your slides. The classroom projector will show only your slides, while your laptop will show your presenter’s view, Zoom controls, and video thumbnail. At the end of your lecture, click End at the bottom right of the screen to stop recording.
Zoom will then save your recorded lecture to the cloud. You will receive an email notification when the cloud recording is ready. To share your recorded lecture with students, log in to your Canvas course and click Zoom in the Course Navigation. Click the Cloud Recordings tab to view the available recordings.
Move the publish toggle to on blue for any recording to make it visible to your students. Tips Before your session, consider which elements of your lecture to record : For a simple capture setup that allows you to move around in the classroom, you can share your screen with Zoom and keep your webcam off, so you are only capturing your slides and audio.
For clear audio recording, you can connect a headset or wireless lapel microphone directly to your laptop. Either option will also give you the flexibility to move around, while maintaining sufficient audio. When answering questions from students in the “in-person” classroom, repeat the question before answering to capture it clearly in the recording. If you are using an external webcam, position it in the room to capture you as you teach.
Download Zoom recordings Zoom is not intended as a long-term storage solution, and it is not the best location to share recordings with others. Click the Cloud Recordings tab. Click the title of the recording that you want to download. Click the Download link just below your recording. Go to ubc.
A list of your available recordings will appear under the Cloud Recordings tab. Click the 3 horizontal dots on the right side of the recording you wish to download, and select Download.
If a pop-up window appears, click Download again to confirm. Depending on your browser, the file will either download automatically or you will be prompted to save it. Tips Additional instructions are available to help you share your Zoom recordings via other UBC tools: To upload, edit, and share the recording in Canvas, you can use Kaltura, the media platform that is built into Canvas.
Follow the steps for adding and editing media in Kaltura. To upload a recording in a course on Microsoft Teams, follow the steps for uploading a file to Microsoft Teams. If any videos you intend to share outside of the course contain student audio or video, you must either edit out the students from the recording or obtain student consent to share it.
See the Kaltura guide for steps on trimming, clipping or splicing videos. At this time, Zoom cloud recordings need to be downloaded individually. It is currently not possible to download multiple recordings at once. Understand breakout rooms in Zoom Breakout rooms allow you to split your main session into separate, smaller sessions so students can interact in groups.
Breakout room limitations Before using breakout rooms in a lecture, it’s important to know their limitations: Anyone with a UBC account can use up to breakout rooms for up to participants in any lecture. You can also request a Zoom large meeting add-on to use up to breakout rooms for participants. Request the large meeting add-on for your account by contacting the helpdesk listed for you in the section above for requesting a UBC account.
You will need to use the Zoom desktop application when running your session , to see how students are assigned to the breakout rooms. Using a mobile application will not work.
Only the meeting host or a meeting co-host can assign students to the breakout rooms, so make sure you are the host or that the host or a co-host e. Preassigned breakout room limitations We recommend using breakout rooms on-the-fly, since Zoom gives you the option to automatically or manually create groups or let students choose groups as you are running the session.
You will need approval from your faculty or department to use pre-assigned breakout rooms, based on an academic need. Upon approval, your faculty or department should provide you with a process for gathering the student information required to pre-assign students to rooms. Contact us at the LT Hub to learn more about this requirement, if you have not received instructions. You can pre-assign a maximum of 50 breakout rooms for up to participants.
Be aware that assigning alternative hosts to Zoom meetings does not prevent this issue, since the scheduler in that case is still the owner of the meetings.
The issue also still happens even when the meeting owner has not joined the concurrent meeting. Alternative hosts are best used when it’s appropriate for the scheduler owner and all alternative hosts to participate in the session as hosts.
This option should be used when the scheduler needs to schedule concurrent meetings for other meeting owners and does not need to participate or have host rights in the Zoom meeting. Zoom Articles see all. Troubleshooting Audio: Reporting Problems. If possible, report the problem while it is happening. It will be easier to diagnose. Change Ownership of a Zoom Meeting or Webinar. Both the current and the When your WiFi connection is inconsistent during a Zoom meeting, for example if you are traveling, consider joining the audio portion of the meeting via your phone.
If you loose network The meeting owner also owns any cloud recording of the Reducing Zoom Data and Bandwidth Use. Whether because you’re getting Zoom’s “Your connection is unstable” warning or because you need to reduce your network usage to stay under a data cap, there are several strategies you can try to reduce your bandwidth and data usage during Zoom meetings.
Switch Zoom Account from Zoom. To take full advantage of web conferencing security features offered to you as a member of the Cornell community, your Zoom account should be linked to the Cornell Zoom service.
If you signed up for Zoom using the public non-Cornell website, zoom. Troubleshooting Canvas-Zoom Integration Issues. Instructors or students accessing Zoom through Canvas can encounter issues opening Zoom. This might result in a blank screen area where the Zoom app should appear or an error message indicating For instance, we have successfully run and recorded to cloud 5 concurrent meetings each with a different alternative host on one user account.
Since this time, I’ve encountered the same limit as others. We have not made any changes to the account that should have caused this. I think zoom is “correcting” things. Concurrent means the same user hosting more than one meeting at the same time. Every user on your account can host their own meeting at the same time, but none of them can have two or more active meetings assigned to the same user at the same time unless they have the add-on license for concurrent meetings.
If this has answered your question, please click the Accept as Solution button below so that others in the Community may benefit as well. Our admin staff schedule a lot of meetings for groups and on behalf of execs and are running into the 2 meeting limitation. Does anyone have any guidelines for joining 2 Zoom meetings? Like turning off a camera if you need to come off mute and speak in the other meeting?
I’ve seen some folk be able to show their camera feed and microphone to more than one meeting. That is not my experience. I’ve noticed if I want to talk or be seen in one meeting, I need to turn my camera and mic off in the other meeting first. Zoom Community. Supporting a Hybrid-friendly Work Environment Explore products and tools for seamless collaboration across office and home working spaces. Download Zoom Client Keep your Zoom client up to date to access the latest features.
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– Can i create multiple zoom accounts – none:
Jan 10, · Using a browser, visit and sign-in. Click ” Schedule a Meeting” from the upper-right corner of the screen. Enter the meeting Topic and Description (Optional) SKIP the sections labeled When, Duration, and Time Zone. Check the box for “Recurring Meeting” and select “No Fixed Time” from the drop-down menu. It can indicate multiple people at the same time, and is helpful for knowing who is making background noises (e.g. street noise, loud typing, etc.) that is intermittent when someone else is speaking. It also helps me know when I need to mute my mic in these situations. Does Zoom have this functionality? 5. Aug 27, · Step 1: To set up multiple accounts, go to Settings, then Accounts. Step 2: On the left, select ‘Family & other users’. Step 3: Under .
Solved: two meetings at the same time – Zoom Community
Sep 20, · Note: Microsoft Teams allows only one personal account and one professional account simultaneous sign-in. Step 1: Launch the Microsoft Teams app on your PC. Step 3: Once the chat interface is. For help creating users on your Zoom account, please see this guide. Create multiple online venues on TeamUp and assign each one the correct Zoom user, as seen in ‘Creating an online venue where Zoom meetings are created automatically’ earlier in this guide. For the example above, once done, you should have: TeamUp online venue #1 (Mat class. Here are a few benefits you get when upgrading from Zoom Basic to Zoom Pro. 1. No more minute limit. Zoom’s Basic license gives you unlimited time for one-on-one meetings, but group meetings are limited to 40 minutes. With a Zoom Pro license, you can host unlimited group meetings with up to people and can collaborate as long as you.